1. Introduction
SimplyOCR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our optical character recognition (OCR) service at simplyocr.com (the "Service").
By using SimplyOCR, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Files You Upload
When you use our OCR service, you upload image files or PDFs for text extraction. These files are:
- Processed in real-time: Files are sent to our AI processing service for text extraction
- Never permanently stored: We do not save your uploaded files on our servers
- Deleted immediately: After processing, files are discarded and not retained
2.2 Automatically Collected Information
We automatically collect certain information when you use the Service:
- IP Address: Used for rate limiting and abuse prevention
- Browser Fingerprint: A non-identifying hash used to enforce usage limits
- Usage Data: Number of OCR requests made (for rate limiting)
2.3 Local Storage
We use your browser's local storage to:
- Track your daily usage count (resets every 24 hours)
- Store your OCR history locally on your device (never sent to our servers)
- Remember your preferences
This data is stored only on your device and is deleted when you clear your browser data.
3. How We Use Your Information
We use collected information to:
- Provide and maintain the OCR Service
- Enforce usage limits (5 free extractions per day)
- Prevent abuse, fraud, and unauthorized access
- Improve and optimize the Service
- Comply with legal obligations
4. Data Processing
Your uploaded files are processed using third-party AI services (Google Gemini) to perform text extraction. By using SimplyOCR, you acknowledge that:
- Your files are temporarily transmitted to AI processing services
- These services may process files according to their own privacy policies
- We do not control how third-party services handle data during processing
5. Data Security
We implement appropriate security measures to protect your information:
- SSL/TLS Encryption: All data transmitted to and from our Service is encrypted
- No File Storage: We do not store your uploaded files
- Rate Limiting: Prevents abuse and protects service availability
- Secure Infrastructure: Hosted on Vercel with enterprise-grade security
6. Data Retention
- Uploaded Files: Not retained; deleted immediately after processing
- Rate Limit Data: IP/fingerprint hashes retained for 24 hours for rate limiting
- Local History: Stored only on your device; you control its deletion
7. Your Rights
Depending on your location, you may have the following rights:
- Access: Request information about data we process
- Deletion: Request deletion of your data (note: we don't store files)
- Opt-out: Stop using the Service at any time
- Clear Local Data: Clear browser storage to remove locally stored history
8. Children's Privacy
SimplyOCR is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
9. International Data Transfers
Your information may be processed in countries other than your own. By using SimplyOCR, you consent to the transfer of information to countries that may have different data protection laws than your country of residence.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the Service after any changes constitutes acceptance of the new Privacy Policy.
11. Contact Us
If you have any questions about this Privacy Policy, please contact us at:
Email: privacy@simplyocr.com